Archive for 'Workflows'

Using Keyboard Shortcuts in Lion Mail

Mail icon

In the new version of Mail in OS 10.7 Lion, Apple has introduced a new Favourites Bar. This enables us to drag our favourite folders to the Favourites Bar, and use predefined keyboard shortcuts to quickly process our email.

In a recent article, I suggested that it might help your email productivity to reduce the number of folders that you use to store your messages. ...

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Time Machine Backup – Why you need it & how it works

Time Machine icon

Think about what information is on your hard disk, in particular think about the most important information on your hard disk. In my case it’s pretty easy – I have over 10 years of digital photo’s stored on my hard disk. These are irreplaceable photo’s of my two daughters growing up. One daughter has photos from when she was first-born all the way through to her current age. I ...

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Merging PDF’s to create a single file using Preview

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Mac OS X allows you to create PDF files easily from any Mac Application that allows you to print. However you might not be aware that you can also merge PDF documents into one file using the Preview utility.

The PDF file format is an open standard for document exchange (PDF stands for Portable Document Format). The file format was created by Adobe Systems in 1993. It’s often used for ...

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Foxconn Hacked – Passwords posted online.

This news was first announced by 9to5 Mac;

 

 

Foxconn is one of Apple’s key suppliers for products like the iPhone and iPad.

Rather embarrassingly for Apple amongst others was their choice of password to Foxconn’s online procurement system ‘foxconn2’. Not exactly the most secure password they could have chosen. I bet the individual who created that password might have some awkward questions to answer at Apple.

Foxconn data Extract

Even more chilling is this comment ...

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Writing efficient emails

We send and receive many emails each day. Sadly we receive too many that are poorly written. These create more unproductive time as we try to wade through long indecipherable text, to work out what the sender is trying to say or ask for. The purpose of this article is to take a look at some of the steps to enable us to write better constructed emails.

Should you send an email at all ?

So many times I have seen people ...

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Searching in Mac Mail OS X 10.7 Lion

Mail icon

In a previous article I talked about the productivity benefits that come from slimming down the number of Mail folders you use to store your mail messages. These days searching is so much quicker than trying to remember in which folder you saved a particular message. The new Mac Mail client in Lion OS X 10.7 has some useful new search functionality ...

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Use Mac OS X Speech to proofread your documents

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How many times have you written a document or drafted an email, read it through, thought it was ok, pressed the send button and then notice that you typed a word twice or made some other error that you missed? I have done this more than I like to be honest. Did you know that your Mac can proofread the text and read ...

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A simple manual To Do form

ToDo A4

While there are some great task management applications for the Mac, like Things and OmniFocus, sometimes a simple manual system can help you better manage you tasks. Or it could be part of a manual capture system, that you can use to enter into your task management App when you have time.

I developed this simple To Do form many years ago and still use it ...

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TextExpander – A must have Mac App

TextExpander logo

One way to become more productive is to take as many shortcuts as you can, lets face it typing the same thing over and over again can get boring fast. TextExpander from Smile Software ($34.99) manages repeated typing for you. TextExpander lets you create extended text entries (which it calls snippets) that are automatically entered for you ...

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How to increase your email productivity

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Be honest is your inbox out of control? Is it full of read and unread emails? Are you constantly scrolling up and down your inbox deciding what to do next? Then you may want to think about a system to get it under control. A proper process to manage your email will increase your productivity, make you more focused on service delivery and reduce your stress levels. These days, ...

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